PARADE / SPECIAL EVENT PERMIT REQUEST

Date of Application:*

Date for which the permit is requested:*

Time the Permit is required:

Requester's Full Name:*

Requester's Address:

Contact Number:*

Email Address:

Type of Event:*

Parade Bicycle Fun Run

Hay Ride Block Party with Temporary Street Closure

Please list all Public Streets and Highways to be used:

Organization seeking Permit:*

Contact Number:*

Organization Address:*

Name of Event:

Event Date (No Rain Date):

Day of the Week:

Staging Time:

Starting Time:

Anticipated Length:

Ending Time:

Number of Participants:

Number of Pedestrians:

Number of Vehicles:

Specialty Participants:

A Detailed Map Showing: (MUST be attached to Application)

- Desired Route of Area
- Drop-Off Points
- Street Barricade Proposal
- Staging Plan
- Traffic Control Plan

Upload Detailed Map and Supporting Documentation.

Refer to the attached Texas Department of Transportation’s Requirements for Special Events. All requests requiring TXDOT approval must be submitted in writing to the League City Police Department no later than thirty (30) days prior to the event.
The planning of the parade shall include the participation of the Police Department, other Public Safety Departments, and City Departments as may be needed to insure comprehensives and thoroughness.
If your request for a permit is granted, you must be in compliance with Sec. 110-5, of the City Code of Ordinances (attached) and the following conditions:
1.
If your route includes a state highway/road, we must contact the Texas Department of Transportation to provide evidence that the conditions set forth by the Department of Transportation are furnished prior to the issuance of a City permit.
2.
Specialty entrants using generators, heaters, fire or pyrotechnic displays must be inspected by the Fire Marshal’s Office of the City of League City. Entrants requiring these inspections must be approved by the Fire Marshal’s office at least 24 hours prior to the event. The Fire Marshal’s phone number is (281) 554-1290.
3.
A formal notice of the parade/procession must be published in a local newspaper informing the public of any traffic delays and offering detour routes.
4.
The permittee must at all times follow the exact route as shown on the permit.
5.
The organizer should consider the need for drop off and pick up points for participants and floats, and notify participants of these areas and request strict adherence to facilitate smooth and orderly traffic flow.
6.
No bleachers, seating, or stands may be erected on the roadway.
7.
No alcoholic beverages may be sold or consumed by parade participants.
8.
The organizer shall arrange for any cleanup of the City streets and right-of-ways from debris accumulated as a result from the distribution of paper flyers, banners, or food products by the participants.
If needed, the City of League City will provide barricades, detour signs, and personnel to sufficiently regulate, control, and detour traffic prior to and during the event, although the personnel cost may be passed on to the permittee.
By virtue of holding this event, you agree to indemnify and save harmless the City of League City, it’s agents, and employees from all suits, actions, or claims, and from all liability and damages for any and all injuries or damages sustained by any person and/or property as a consequence of any neglect in the performance of this event and any related activity, and from any claims or amounts arising or recovered under the “Workers Compensation Laws”, Article 6232-19 Vernon’s Civil Status (Texas Tort Claims Act) or any other laws.

Texas Department of Transportation

Requirements for Special Events

Type of Event Parades, Fun Runs, Triathlons*, Bicycle Rides*, Festivals, and Motorcades1	Prior Notification Required Thirty (30) Days	Items Required • A letter of sponsorship by local government including event times, dates, and approximate number of participants • A letter from the law enforcement agency providing the traffic control for the event. • A Traffic Control Plan** and map detailing event route • Insurance listing TxDOT as a co-insured party
Filming Video	Thirty (30) Days	• A letter of sponsorship by local government including event times, dates • A letter from the law enforcement agency providing the traffic control for the event. • A completed Agreement for Film/Video Production on State Right-of-Way • A Traffic Control Plan** • Insurance listing TxDOT as a co-insured party
Temporary Banners and Decorations	Fourteen (14) Days	• A letter of sponsorship by local government including event times, dates, and approximate number of participants • A letter from the law enforcement agency providing the traffic control for the placement of banners and/or decorations • A completed Application for Use of State Right-of-way for Temporary Signs for Special Events‡ • If placed on utility poles, TxDOT requires a letter of approval from the owner

Parades, Fun Runs, Triathlons, Bicycle Rides, Festivals, and Motorcades can utilize either short-term or long-term closures.

• Short-term closures (four hours or less) are the typical use of State right-of-way and the requirements are listed in the chart above.
• Long-term closures (more than four hours) require a completed Agreement for the Temporary

Closure of State Right-of-Way in addition to the above listed requirements.

*All Bicycle Event Participants must obey applicable State laws concerning bicycles on roadways.

**All Traffic Control Plans should conform to the Texas Manual on Uniform Traffic Control Devices and be signed, sealed, and dated by a licensed engineer, if not copied directly from the manual or an accepted TxDOT standard.

FOR ADDITIONAL ASSISTANCE PLEASE CONTACT

MS. NZINGA JONES AT (713) 802-5856

NJONES@DOT.STATE.TX.US